Create headings using Word’s styles labeled “Heading 1,” “Heading 2,” etc. Don’t just make text big, bold, or underlined.
Why Headings Matter
- Word provides built-in styles for several different levels of headings and subheads—Heading 1, Heading 2, and so on. The styles define the font family, size, color, and more. While you can create your own styles and use those as headings, or adjust the formatting of headings look on the fly, you can also change the default styles if you want.
- Open the Navigation Pane, by checking “Navigation Pane” on the View tab in the Microsoft Ribbon. A side bar will appear to the left. Select Headings on the Navigation pane. This will show the reading order of each heading style tagged in the document. (REMINDER: When organizing the reading order in Word, the title should be on the first.
- You rarely need more than four. Change How Styles Look Change the Appearance of Heading Styles. The default heading styles in Word look pretty lame. But it’s easy to change how they look: Right click (Mac: control click) on the style in the Ribbon. Or, hover over the style in the Style pane and click the little arrow that appears on the right.
2) Still be considered a “Heading” so that it appears in the Headings list in the Navigation Pane so that the reader can see the Heading there and allow them to see/click it there. A great example of this would be if you wanted the TOC to show up in the Headings list but not in the actual TOC itself (because who needs to know where the TOC. So, let’s jump on to the step by step guide on how to add a table of contents in Microsoft Word. Using Navigation Pane. Before we start adding a table of content you need to turn on the navigation pane under ‘View Navigation Pane’ in Windows platform. This ‘Navigation’ pane will show all headings that can be included in the TOC.
Benefits to Students with Disabilities
- Screen reader users will be able to hear which blocks of text are headings and what level each heading occupies in the hierarchy of the page.
- Screen reader users will be able to skim the page by jumping from heading to heading.
Benefits to Faculty
- It saves a lot of time because you can apply consistent formatting to your headings throughout your document without having to choose the font, size, weight, shading, and borders each time you make a heading.
- You will be able to change the formatting of all the headings of a given level at once.
- You can easily create consistent formatting from document to document.
- You can instantly insert a table of contents for your document, complete with page numbers, all based on your headings.
- In outline view, it’s easy to rearrange your document just by dragging headings. All the text under that heading will move with it.
- You can use Word’s “Navigation” side panel to see a list of headings and jump to any part of the document by clicking its heading in the list.
- You can make a link in your document that jumps to a heading in another part of your document.
You get none of those benefits if you just make text big and bold or underlined without encoding the document’s structure with heading styles.
How to Make a Heading
- Click anywhere in the block of text you want to make into a heading. You don’t have to highlight the text, just click once anywhere in the paragraph.
- From the styles on the “Home” ribbon, click the level of heading you want.
Find Hidden Styles
If you don’t see the heading level you want in the styles section of the ribbon, you can bring up a more complete list of styles. On a Mac, click the “Styles Pane” icon. On Windows, click the subtle “Styles” icon at the lower right of the Styles section on the Home ribbon.
The Windows Styles pane can be opened with the keyboard shortcut: Alt+Ctrl+Shift+S.
Once you have the pane open, you can filter the styles you see. By default, you will see “Recommended” styles. On a Mac, change that to “All Styles” using the “List” menu at the bottom of the Styles Pane. On Windows, click “Options” at the bottom of the Styles Pane, then choose “All styles” under “Select styles to show.”
Video on Making Headings
Word 2018 For Mac Navigation Pane Showing More Than Headings Examples
Microsoft offers the following video on how to make accessible headings in Word.
Create a Consistent Hierarchy without Gaps
Usually, the topic heading at the top of your page will be Heading 1. The headings of sections within the document will have Heading 2 styles. Headings within a level 2 section will have Heading 3 styles.
The rectangle below represents your article. The first thing it needs is a heading that describes the page’s topic. Give this a Heading 1 style.
Next, give each section of the document a meaningful heading. Assign each of these a Heading 2 style.
If you have a subheading within one of these sections, those are heading 3.
Word 2018 For Mac Navigation Pane Showing More Than Headings Within
In Word, if you change your view to “Outline,” or if you activate the “Navigation” sidebar, you will see your headings nested in a nice little list.
No heading level should be out of order. You would not have a Heading 4 come directly after Heading 1, for example. A level 4 is a section of a 3, which is a section of a 2, which is a section of a 1.
For most documents, three heading levels will do. You rarely need more than four.
Change How Styles Look
Change the Appearance of Heading Styles
The default heading styles in Word look pretty lame. But it’s easy to change how they look:
- Right click (Mac: control click) on the style in the Ribbon. Or, hover over the style in the Style pane and click the little arrow that appears on the right.
- Click “Modify.”
- In the “Modify Styles” window, you can choose things like font, size, weight, color, and alignment.
- If you want to do things like indent the left side of the text or change the line spacing, click the “Format” button at the bottom left of the “Modify Styles” window.
- After you make your selections, click “OK” and all text of that style will change to your choices.
Create Custom Styles
You can also create a custom style and assign it an outline level so the style will be treated as a heading. This comes in handy if you want to the same level of heading to look different in different parts of your document.
In the Styles pane, click “New Style” button. On Windows, it’s an icon at the bottom of the pane. On a Mac, it’s near the top.
In the “New Style” window, click the “Format” button at the bottom right and select “Paragraph.” In the Paragraph window, choose an “Outline Level.” “Level 1” gives you the equivalent of a Heading level 1, for example. “Level 2” corresponds to a Heading level 2.
If you save your document as a PDF file, any text with a style assigned a level will translate into a heading at that level.
When Existing Formatting Won’t Budge
Styles work great on fresh text. Sometimes, though, you have a document where you already formatted text. You highlighted it and chose what you wanted from the Ribbon. Formatting that’s applied directly to text like that can override your styles. The Styles pane can help you remove that direct formatting:
- Open the Styles pane as described in the section above on How to Make a Heading.
- Highlight the text you want to clean up. Include some text before and after, if you can. If the whole document is a challenge, you might want to select everything.
- Click “Clear All” or “Clear Formatting” at the top of the Styles pane.
- Then structure your freshly cleaned text with styles.
These directions are for Office 2016. Other versions of Microsoft Office may work slightly differently.
How to move page order/number down in a Word document?
Let’s say you want to move a page to the end of current Word document, how could you deal with it quickly? And what if arranging multiple pages’ order in bulk? Here, this article will introduce a couple of tricks to move page order/number in a Word document easily.
Move one page’s order/number down in Word
For example, you need to move one page to the end of current Word document, you can easily cut this page, and then paste it at the end of this document. Please do as follows:
1. Enable the Navigation Pane by checking the Navigation Pane option on the View tab. See screenshot:
2. In the Navigation Pane, please click the Pages tab, and then click the specified page you will move to end. See screenshot:
3. Now the cursor jumps to the beginning of the specified page. Please select the whole page, and press Ctrl + X keys together to cut this page.
Note: When the cursor is placed at the beginning of the specified page, you can press Shift + PgDn (Page Down) keys together to select the whole page easily.
4. Go to the end of current document, and then press Ctrl + V keys together to paste the specified page.
Till now the specified page has been moved to the end of current document already.
Move multiple pages’ order/number in Word
You might notice that the pages can’t be moved under Pages tab of Navigation Pane, however, the headings are movable on the Headings tab by dragging and dropping. This method will guide you to add Heading 1 at the beginning of each page, and then move pages by moving these headings in Word.
1. Enable the Navigation Pane by checking Navigation Pane option on the View tab. See screenshot:
2. Click the Pages tab on the Navigation Pane. See screenshot:
3. Please (1) click the Page 1 on the Navigation pane to skip to Page 1, (2) type Page 1 at the beginning of the page, and then (3) click Home > Heading 1. See screenshot:
Please repeat this step to type Page 2 and format as Heading 1 at the beginning of Page 2, …, type Page N and format as Heading 1 at the beginning of Page N.
4. Click the Headings tab on the Navigation Pane. And now you will see the headings are shown as page numbers. See screenshot:
5. Drag the specified page you will move, and then drop to the proper location. Repeat this step to rearrange all pages as you need. See screenshots:
Tabbed browsing & editing multiple Word documents as Firefox, Chrome, Internet Explore 10!
You may be familiar to view multiple webpages in Firefox/Chrome/IE, and switch between them by clicking corresponding tabs easily. Here, Office Tab supports similar processing, which allow you to browse multiple Word documents in one Word window, and easily switch between them by clicking their tabs. Click for full features free trial!
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